JOB OPENING: IAS Program Manager

The Institute for Advanced Study seeks an imaginative collaborator with wide interests and experience in event production to join our team as Program Manager.

Priority Application Date:
Wednesday, August 17, 2022

This position manages all Institute for Advanced Study (IAS) public event programming, builds relationships with community partners, and coordinates or contributes to the IAS’s other interdisciplinary programs. This includes planning and oversight of the existing weekly IAS Thursdays and other public program collaborations. The Program Manager will build partnerships with internal system-wide campus and external communities and have opportunities to conceptualize and develop new programs. The position supports other IAS programming partnerships, including the Research and Creative Collaboratives and 5x5 groups, and the programming elements of IAS grant initiatives. 


Position Responsibilities

Programs (55%)

  • Oversee all IAS public programs in collaboration with the IAS Director and staff. Manage the IAS Thursdays weekly series, including programming creation, invitations, scheduling, content balance, solicitation of co-sponsorships, budget, virtual and hybrid production, evaluations, attendance tracking, etc. 
  • Initiate contact with visiting speakers and program partners for content development. Supervise further correspondence, management of visiting speakers’ itineraries (including coordination with other relevant parties, as needed), and preparation and dissemination of event program schedules.
  • Develop and realize all other IAS public programs and presentations, such as symposia, themed series, reading groups, and exhibits.
  • Manage and oversee the 5x5 Program, including application process, meeting with applicants, forming groups, launching them, maintaining oversight, and wrap-up evaluations.
  • Consult with and support IAS Research and Creative Collaboratives’ programming.
  • Supervise student workers (if applicable) and coordinate with IAS staff who oversee execution of programming and direct contact with Collaboratives.
  • Work collaboratively with IAS Communications Manager to ensure timely and appropriate development of communications and marketing materials for all IAS and affiliated programs.

Partnership Development (30%)

  • In consultation with the IAS Director, and in collaboration with IAS staff, initiate and develop relationships with partners on and off campus for short-, medium- and long-term program development.
  • Initiate and develop Northrop building-wide partnerships (with University Honors Program and Northrop) ensuring theme development, diversity, and budget oversight for the IAS’s contributions.
  • Serve as the IAS representative on committees for Digital Arts Sciences + Humanities, UMN’s Public Engagement Network, Urban Research and Outreach Center, and others.
  • In conjunction with IAS Director and staff, develop IAS opportunities for engagement with local organizations.
  • In the absence of the Communications Manager, participate in story-sharing meetings and other activities of the Communicators Forum on campus and other relevant networks.

Evaluation (10%)

  • In consultation with IAS staff, develop and implement a plan for evaluating IAS programs.
  • Conduct regular reviews of IAS programming including surveying attendees and other IAS constituencies.

Other Duties (5%)

  • Assist with grant application processes, tracking opportunities with Grants Developer and applying for programming grants for new efforts as needed.
  • Back up Communications Manager for Zoom meetings and events, weekly newsletter and website posting when necessary.
  • Assist front office staff as needed.


Salary Range & Terms

  • $60,000 - $70,000, depending on skills and experience
  • This is a 12-month 100% time annually renewable Academic Professional position
  • Education Program Specialist 1, 974551 or Education Program Specialist 2, 974552


Required Qualifications

  • BA/BS in relevant field with 3 years relevant professional experience. Knowledge or principles and methods, or related master’s degree with proven ability to perform job.
  • Experience in event management
  • Excellent communication skills, both written and verbal. Ability to communicate effectively with people at all levels of the University, from faculty to support staff and senior administration, and with local and state community groups.
  • Demonstrated ability to build relationships among diverse community and/or campus constituencies.
  • Ability to work independently as well as collaboratively with a team.


Preferred Qualifications

  • Advanced degree 
  • Established relationships within the University and in the broader community
  • Experience with virtual presentation platforms and production


Application Instructions

Applications should be submitted via the University of Minnesota’s Jobs site. Search for job ID # 350793. Upload a letter of application outlining your interest and qualifications for the position, a resume or CV, and contact information for three references.

Priority review date is Wednesday August 17, 2022.

If you have questions regarding this position, contact Susannah Smith at [email protected]