Faculty Fellowship Application Instructions

Application Deadline:
Monday, November 8, 2021 at noon

For details on the Faculty Fellowship program, click here.

This page explains the technical instructions for submitting your application materials via Workflow Gen. Hard copy applications will be accepted only by special arrangement.

Start New Application

  1. Go to https://wfgen.umn.edu/wfgen/
  2. Log in with your internet ID and password
  3. Click on “New request:”
  4. Choose “IAS Faculty Fellowship Application 2022–23.”

Edit Existing Application

  1. Go to https://wfgen.umn.edu/wfgen/
  2. Log in with your internet ID and password
  3. Click on “My actions to do.”
  4. Click on the link in the “Action” column. On the next screen, you will see your application.

Completing the Form

The form automatically fills in your name, email, and date. Other fields to complete are:

  • Department* – Write your department name.
  • College and campus* – Choose from the drop-down menu. Please note that if you select the wrong college, your proposal will route to the wrong dean.
  • Project title* – Write your project title here. Do not use quotation marks around the title.
  • Project abstract*Write your project abstract here. You are limited to 1,200 characters, including spaces.
  • Team members – If you are proposing a project jointly with one or two other faculty members, with the object of all receiving faculty fellowships in the same semester so that you can work together, write their names here.
  • Semester preference* – If you have a strong preference or departmental need to take the fellowship in a particular semester, indicate that here. If not, choose “No preference.” We aim to have roughly equal numbers of fellows each semester; we also hope to place fellows in groups that make intellectual sense.
  • Internet ID of your department chair or head* – This is to route your application to your department chair. Include ONLY the internet ID. Do not enter the full email address or your proposal will not route (please see the section on “Approvers” below).

*All fields that are outlined in red are required. You will not be able to submit your application if these are left blank.

Required Attachments

Required attachments must be saved as PDFs. When naming your attachments, please include your name with a one-word descriptor, e.g. JDoe_application.pdf. Do not include spaces in the name of your document. If you include spaces in the name of your document, your departmental and collegiate approvers may have trouble opening the file.

To attach a document, click on “Browse” to locate a file, select the file, and click “Open.” If you have not properly uploaded the required attachments, you will not be able to submit your application.

Two attachments are required:

  1. Project description
    A description, no longer than 1,500 words, of the research or creative project that will be undertaken during the period of residence and its significance, and a discussion of the ways that residency in the Institute for Advanced Study specifically would advance the project. We are interested in your methods and key questions. Tell us what you hope to accomplish during your residence at the IAS and how you will move the project forward after your fellowship. We are interested in the ways you imagine your project benefitting from participation in the IAS’s interdisciplinary community, and what you think you would bring to this community. If your project involves collaboration or broader community engagement, please briefly describe that.

    If you are applying as a team with other faculty members, each person must submit an individual application. The project description may be largely the same, but your individual proposal description must include a paragraph specifying precisely what your contribution to the final project will be. Since your opportunity to be in residence together depends on your being in residency the same semester, please be sure that all members of the team have cleared that semester’s availably with their departmental chair/head.

    Notes: Potential applicants should consider whether they are looking to share their work and learn from others. Proposals that address only the need for time off to write are generally not successful. If you have a “works cited” section, you do not have to include it in your word count.
  2. Complete curriculum vitae

Other Documentation

If your project includes visual media or similar materials, you may upload up to three additional files of material such as digital images. These must be saved as PDFs.

Do not include letters of support or writing samples.



Your Department or Division Chair/Head and Dean or Chancellor must approve your application before it will be considered by the IAS. Their approval indicates that they are aware of the proposal and that they approve of the release from teaching for a semester and the financial arrangement.

Department/Division Chair/Head: The form has the required field “Enter internet ID of chair.” This information will be used to route the form to your appropriate departmental approver. There is a link to the University’s directory so that you can look up your approver’s internet ID. PLEASE CHECK CAREFULLY THAT YOU HAVE THE CORRECT INTERNET ID. Typos will result in misdirected proposal routing. Enter only the internet ID—do not enter the full email address. (If what you enter includes the symbol “@” you have entered the email address and your proposal will not route.) We strongly recommend that you check with your departmental approver to check his or her availability for approvals by the departmental deadline of November 12.

Dean or Chancellor: After your application is approved at the departmental level, it will route automatically to the appropriate dean (or chancellor). Please be certain that you have chosen the correct campus/college in the drop-down box or your proposal will be routed to the wrong person.

The system will automatically route to your approvers when you click the “Submit” button. You will not be able to edit your application after you click “Submit.”

  • After you submit your application, it will be automatically routed for approval. You will be able to track its progress.
  • When you submit the application, you will receive an email that it has been routed for approval.
  • Each approver will receive an email with a link to your application and instructions on review and approval.
  • Approvals are done sequentially. When your Chair/Head approves the application, it routes automatically to the Dean/Chancellor. When the Dean/Chancellor approves it, it will route to the IAS. If your application is denied by either approver, it will route no further.

As each approval is completed, you will receive an email message notifying you that your application has been approved or not and, if approved, has been routed for further consideration. If you do not receive follow-up emails, contact  Susannah Smith, who can check whether your application is stuck in the system.

Check Application Status

  1. Go to https://wfgen.umn.edu/wfgen/
  2. Click on “My requests in progress”
  3. Click on your request number. If you have more than one active process in the system, click on the request number associated with the process IAS Faculty Fellowship Application
  4. View the columns shown

Questions may be directed to [email protected].