University of Minnesota
University of Minnesota
http://www.umn.edu/
612-625-5000

The application process consists of three steps:

1. Initiating an application in the system. This should be done by one of the collaborative co-conveners.

2. Editing the application. This consists of uploading required documents and filling in some fields in the form. It can be done by anyone with a University of Minnesota internet ID; editors do not have to be collaborative co-conveners.

3. Approval by co-conveners. You may list up to 4 co-conveners from the University of Minnesota. Each of those people has the option of either approving the proposal or sending it back to the person who initiated the proposal for revision. When all co-conveners have approved the application, it will route to the IAS for consideration. APPLICATIONS MUST BE APPROVED BY CO-CONVENERS BY NOON, FRIDAY FEBRUARY 3, 2017.

Before you start

  1. Identify who will be the co-conveners of the collaborative. Collaboratives may be convened by faculty, students, and staff at the University and may also include people from outside of the University. For the purposes of the application system, you may list up to 4 conveners with University of Minnesota internet IDs; each of these will have to approve the proposal before it will be submitted to the IAS.
  2. Create the documents that you will need to upload as part of your application and save them as PDFs. These are the required documents. Check detailed content instructions for new collaboratives and renewing collaboratives.
    1. An abstract of your proposal (200 words).
    2. A description of the project (new collaboratives, 1500 words) or report on activities and future plans (renewing collaboratives, 1,000 words).
    3. A tentative list of activities that the collaborative intends to carry out (1 page).
    4. An itemized budget and budget narrative with specific estimates of costs and explanation of why budget items are necessary. Maximum amount is $12,000.
    5. Two-page curriculum vitae for each convener, combined into one document.
    6. A list of people participating in the collaborative, with departmental or other organizational affiliation.
    7. RENEWING COLLABORATIVES: Short impact statements from 3-5 collaborative members, combined into one document.
    8. RENEWING COLLABORATIVES: a copy of your collaborative’s application for the most recent year in which it was funded by the IAS. If you do not have an electronic copy of your application, contact Susannah Smith slsmith@umn.edu.

Starting a new application

The application should be started by one of the co-conveners. This person will be listed as “co-convener 1.” This person does not necessarily have to be the lead co-convener; the IAS assigns equal responsibility for the collaborative to all listed co-conveners.

  1. Go to https://wfgen.umn.edu/wfgen/
  2. Log in with your internet ID and password
  3. Click on “New request:”
  4. Choose “IAS Research and Creative Collaborative Application.”

Saving application as a draft

At any time, you can save the application as a draft by scrolling to the bottom of the page and clicking the “Save as draft” button. This will close the application and bring you to a screen with the button “Launch action.” If you wish to continue working in the form, click this button. If you wish to return later, you may close this tab in your browser.

Completing the form

Fill in form fields for:

  • Collaborative title
  • New or Renewing collaborative
  • Budget amount requested
  • Number of years previously supported (renewing collaboratives only)
  • Your department, college, and campus (your name, internet ID, and email will fill in automatically)
  • Co-convener information (see below)

Upload required documents:

  • Abstract
  • Project description/report
  • Budget and budget narrative
  • Proposed activities
  • CVs of each co-convener (in one document)
  • List of participants
  • Statements from collaborative members (renewing collaboratives only)
  • Previous application (renewing collaboratives only)

ALL DOCUMENTS SHOULD BE SAVED AS PDFs. Do not include spaces in the PDF title or it will be difficult to open. Use_underscore_to_indicate_spaces_if_desired.

Co-convener information
You may list up to 4 co-conveners from the University of Minnesota. Each of these will be required to approve the application before it is reviewed by the Institute for Advanced Study.

  • Enter the Internet ID of each co-convener. Enter ONLY the internet ID, not the email address. Do not include @umn.edu. If you enter an email address, the form will not route. Check to make sure the internet ID is correct.
  • Enter the department, college and campus of each University of Minnesota co-convener.
  • The system will automatically fill in the name and email address only after the form has routed to the co-convener.

You may list additional co-conveners (anyone who does not have a University of Minnesota internet ID or U of M co-conveners in excess of 4) in the box below the space for co-convener 4. These people will not approve the application before IAS consideration.

Sending the application to someone else to edit

Your application may be sent to anyone with a University of Minnesota internet ID for editing.

  1. Scroll down to the “Routing and editing” section
  2. Enter the internet ID of the person to whom you want to send the application for editing. Enter ONLY the internet ID, not the email address. Do not include @umn.edu. If you enter an email address, the form will not route. Check to make sure the internet ID is correct.
  3. Click the “Send to edit” button.
  4. Click the “Submit” button at the bottom of the page.

Edit existing application

The application is assigned to only one person at a time.If the application has been sent to you to edit, you will receive an email with instructions.

  1. Go to https://wfgen.umn.edu/wfgen/
  2. Log in with your internet ID and password
  3. Click on “My actions to do.”
  4. Click on the link in the “Action” column. On the next screen, you will see the application.

If you have saved the application as a draft, you may return to it:

  1. Go to https://wfgen.umn.edu/wfgen/
  2. Log in with your internet ID and password
  3. Click on “My actions to do.”
  4. Click on the link in the “Action” column. On the next screen, you will see the application.

If you sent the application to someone else to edit, you will not have access to it unless that person sends it back to you.

Co-convener approvals

The application must be approved by all listed University of Minnesota co-conveners before it routes to the IAS for consideration. The application routes for approval sequentially: when co-convener 1 approves it, then it routes to co-convener 2. When co-convener 2 approves it, it routes to co-convener 3, and so forth. ALL CO-CONVENERS MUST APPROVE THE APPLICATION BEFORE THE DEADLINE OF NOON, FRIDAY, FEBRUARY 5, 2016.

  1. When the application is ready for submission, scroll down to the “Routing and editing” section. Click the “Convener approval and submission to IAS” button, and click “Submit” at the bottom of the page.
  2. The application will route to co-convener 1 for approval. Please note that even if co-convener 1 was the person to submit the application for approval, he or she will still need to approve the application at this stage. If you are co-convener 1 and submit the application, you will get a screen with the button “Launch action.” Click here and this will take you to the form for approval.

Co-conveners will receive an email with instructions when the application has routed to them.

  1. To view and approve the application, go to https://wfgen.umn.edu/wfgen/
  2. Log in with your internet ID and password
  3. Click on “My actions to do.”
  4. Click on the link in the “Action” column. On the next screen, you will see the application.
  5. Review the application, including attachments.
  6. If you would like to save the application and return to complete your review later, click the “Save as draft” button at the bottom of the page.
  7. If you wish to approve the application and send it to the IAS for consideration, scroll down to the “Submission and co-convener approval” section, click “Yes” and click the “Submit” button at the bottom of the page.
  8. You may send the application back for further revisions. The proposal will route to the person indicated as co-convener 1. If you wish, you may give comments in the box below the approval buttons. Click “Return for revision” and click the “Submit” button at the bottom of the page.
  9. If you are reviewing an application that you sent back for revisions earlier, the “Return for revisions” button will already be clicked. If you are now prepared to approve the application, make sure you click the “Yes” button or the application will be sent back for revision again. You may wish to edit or remove any comments you made on the earlier version before clicking “Yes.”

Application revisions

  1. If a co-convener returns the application for revision, it routes automatically to co-convener 1. Co-convener 1 may edit the application, or may send it to someone else for editing — see instructions above.
  2. When the application is revised, scroll down to the “Routing and editing” section. Click the “Convener approval and submission to IAS” button, and click “Submit” at the bottom of the page.
  3. The application will route to co-convener 1 for approval. Please note that even if co-convener 1 was the person to submit the application for approval, he or she will still need to approve the application at this stage.
  4. Co-conveners who approved an application will get an email notification if another co-convener subsequently sent it back for revision.

IAS review

  • Once the application has been approved by the co-conveners, it will route to the IAS for review. All co-conveners will be notified by email.
  • We expect to make our award decisions by mid-March

 Deadline

All applications must be completed and approved by all listed University of Minnesota co-conveners by noon Friday, February 3, 2017.

 Check Application Status

  1. Go to https://wfgen.umn.edu/wfgen/
  2. Click on “My requests in progress”
  3. Click on the request number. If you have more than one active process in the system, click on the request number associated with the process IAS Collaborative
  4. View the columns shown.

To delete your application

  1. Go to https://wfgen.umn.edu/wfgen/
  2. Click on “My requests in progress”
  3. Click on the request number.
  4. Click the button “Delete the request.” Confirm deletion. Please note that once your request is deleted, you cannot get it back!

Questions may be directed to 612-626-5054 or ias@umn.edu.

Hard copy applications will be accepted only by special arrangement.

Page updated 5 December 2016